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The Beauty of a Label

When I think of project management I think of organization and strategic planning. Many years ago I received a label maker as a gift. I was so excited by this and to this day it is one of the best gifts ever for me. Now many of you are saying – Seriously a label maker? For me, when I have organization my mind has calmness. When I can find something quickly, I save time, energy and avoid frustration. When an item is easily identified it can be followed and tracked. All these are the beauty of a label.

What is in a label?

  • A label is knowledge and information based on attributes

  • Labels are tags that are influencers to guide perceptions and interpretations

  • Labels are differentiating parameters that lead to an understanding, they create imaging for our brain to learn and perceive the concept, category, groups and the process

Project Management & Labels:

Project management is all about the strategic planning and alignment to goals leading to success and continuous sustainable improvement. In project management we coordinate the activities of teams, in tasks, categories, phases, tags, process steps with the use of labels.

Project labels can indicate:

  • Prioritization of Tasks

  • Align Categories

  • Connect Goals

  • Health of Time Frames (Project Schedules)

  • Status of Progression

Project labels group together, highlight or classify activities based on what is wanted in the project resulting in clarity and understanding of expectations and increase performance.

Labels in project management enable teams to discover, filter, manage and report on project progress leading to its success. With this level of organization, teams can learn to easily recognize the labels, their meaning and next steps. All contributing to the projects’ success.

In project management it is important to categorize your tasks into labels. Task labeling simplifies task management and is very effective means to track tasks and productivity of the project.

Some helpful hints when using labels in your projects:

  • Keep it simple – Avoid complexity in labeling, keep naming text to a minimum

  • Label tasks once – Either on one side of the page or on the task itself; this keeps the plan simple and uncluttered.

  • Abbreviations are ok – Avoid wordy descriptions

  • Use color – Color in a project plan is an instant visualization. Use color to indicate repetitive tasks or types of tasks that can be grouped.

In the world of project management labels help us prepare for success.


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